Manage Your Document and Workflow
In a warehouse or mailroom environment, getting your hands on the information you need to answer a question can be time consuming. How fast can you respond when a customer asks for proof of delivery, your Accounts Receivable department asks for delivery confirmation, or you have to provide a complete audit trail for Sarbanes-Oxley compliance?
Have you considered the following:
- Where do all these documents reside?
- How long does it take to find them?
- How much of your employees' time is it costing you?
Effectively managing your critical documents makes a difference in how an organization responds to its customers and partners. Now you can automate your document process with the Pitney Bowes Imaging and Workflow Solution. This browser based solution provides automated end to end workflow functionality, including scanning, automatic indexing, secure storage, retrieval and integration into a single, central repository.
Centralize your documents
Our secure, web based solution allows you to easily capture all critical documents electronically and houses them in a central repository. You establish rules on how to capture the information and who can access it—with full audit trail accountability. This dramatically improves the efficiencies and generates cost savings for your organization. For a small and medium sized companies this will produce significant labor savings that fall directly to the bottom line.
Search and Retrieval—your powerful business tool
The Pitney Bowes Imaging and Workflow Solutions has an exceptional indexing tool that finds the information that you are looking for and makes it available to the user. The user can annotate, “rubber stamp” or mark any document with new information which stays as history with the file, while maintaining the integrity of the original file. Documents can be turned into PDF and forwarded electronically to customers and partners to resolve inquiries.
Realize dramatic process and productivity improvements:
- Eliminate paper based documents with all files electronically stored in secure vaults
- Save time with on-demand, web-based access to critical documents securely through the internet
- Improve service with your customers and partners by having instant electronic access to critical documents with complete history and added comments
- Accelerate workflow and approval processes
- Enable simultaneous access to documents by anyone with internet connectivity and approved entry
- Reduce storage, retrieval, printing and shipping costs
- Fast return on investment through workforce efficiencies and improved customer relationships
- Move your company towards a paperless workflow environment